We are witnessing some significant changes as we say goodbye to 2023 and enter 2024. The event production industry is continuously thriving and adopting new technologies. Are you an event manager looking forward to hiring an event production company for your next event? We can help you gauge this necessary and time-consuming process with this guide.
6 Key Points to Consider Before Hiring an Event Production Company in London
Whether you are looking forward to presenting a high-impact business meeting or planning a personal gathering, hiring a good event production company is necessary. We have listed some essential points to help you choose one among the hundreds. For your convenience, we have divided this process into two parts. The first is browsing the right company for your event in London, and the second is checking their compatibility.
Research all about the Company
The research starts with browsing the best event production company near your location. Once you have a list of potential companies, it’s time to start researching them. Below are six aspects you should look at, including their online reviews, portfolio, client list, etc. This will help you determine if they are the right choice for your event.
- Look at their Experience and Client History
The first point is to check the experience of the company. The company you choose must have a proven work history. Check what types of events they have been handling before. Plus, are they experienced with handling affairs of the same scale? This will help you understand their expertise and ensure the results you are looking for.
- Look out for their Portfolio
Look out for the company’s portfolio and work profile to understand the quality of their work. Also, look at their previous clients; this will give you a better idea of the quality of event production services in London. Whether they meet your expectations or not.
- What Services They Offer
Ask about all their services and ensure the company offers the full range of services that an event production company offers in London, from event lighting, stage setups, sound systems, LED screens, and production management. This can help you streamline the work and avoid third-party interference or multiple suppliers.
- Inquire about their Technology Equipment
You should ensure the production company has all the necessary resources and equipment. It includes:
- Audiovisual system
- LED video wall
- Event interpretation
- CAD drawings
- Lightings, etc.
Also, check all their technologies to your event requirements, objectives, and goals. Also, acquire whether the company owns these technologies or collaborates with a third party. And if they possess these technologies, ask about the maintenance and upgrades.
- Do they offer Customization?
You know your event is unique; when Hiring Event production, ensure they can tailor their services to your needs. This can include
- Customized LED walls
- 3D Stage designs
- Lighting and sound systems, etc.
Further, it is very beneficial to check them out if you have a unique event space and requirements.
- Read Client Testimonials thoroughly.
Finally, you should check the company’s reputation and references before hiring an event production company in London. Read their testimonials from previous clients and assess the company’s reputation. Also, check out their work profile; you can quickly get their clients.
Check Your Compatibility with the Event Production Company
After checking out everything about the company before hiring event production in London. Now is the time to see their compatibility with your event plans and objectives. It is an essential aspect to understand here. If you are hiring an event production company, visiting their office in London would be more beneficial than enquiring them online only.
Finally, you should schedule a meeting with them to discuss the details of your event. Below are some essential questions you should ask the company to get a clearer picture.
- What is their Cost Structure?
The biggest deal breaker most of the time is budget, so it’s essential to discuss the budget and other requirements you might have upfront. They should provide them with a detailed quote based on all your needs. Understand their fee structure here, whether they work on a cost-plus basis or hourly. It will make it much easier to compare prices and allocate a budget.
- Do they offer Technical Support?
Ask them about all the services and technical support they will offer you at the price. Choose a company that communicates all the charges and services without hidden charges. Also, inquire about the staffing and whether the single team will handle the event.
- Are they Feasible to Your Venue Location?
Convey the location of your event venue and ask about their availability. This can be important in logistics, such as equipment transportation and coordination of onsite activities.
- Do they have any Backup Plan?
Inquire about the company’s backup plan in case of unfortunate and unforeseen circumstances that could be nay. In case of any equipment failure or last-minute weather changes, how will they cope? This can help you feel secure and confident about the success of your event.
- What are the Extra Benefits?
Some companies offer extra marketing services, and some event production companies provide content creation services. So, if you need such additional assistance, try to know this before making a deal.
Events are important because they can help you reach your goals. They can also help you build trust and create meaningful relationships. They can also help you gain recognition and credibility. Choose the best-suited event production company to ensure your event is vibrant and thriving. For this, try to keep in mind the following points:
- Plan your event venue, time, moto, and audience
- Research the company thoroughly and understand its services.
- Ask for their references and testimonials from past clients.
- Make sure to discuss your budget and expectations with the company.
- The production company should have experience in the event you are hosting.
Tip: To get the best price, compare the prices and try to negotiate. To see if you can get a better deal for your customized event that fits your budget or not.
Finally, remember the purpose of your event and hand over all the management work to the specialists.